About the job
Role Summary
A Tender Specialist is responsible for managing the entire tendering process, from identifying opportunities to submitting bids, ensuring compliance with company policies and customer requirements. This role responsible for maintaining relationships with government departments, with experience working with the Saudi government’s tendering departments，also involves collaboration with various internal departments, meticulous attention to detail, and a strategic approach to secure contracts.
Role Responsibility
Tender Management:Tender Identification and Analysis:Monitor tender portals and market trends to identify potential opportunities.
Analyse tender documents, including Requests for Proposal (RFPs), Invitations to Tender (ITTs), and Requests for Quotation (RFQs).
Bid Preparation and Submission:
Prepare and submit detailed, compliant, and competitive tenders within stipulated deadlines.
Coordinate with technical and commercial teams to gather required information and ensure the bid aligns with customer requirements.
Develop cost and pricing structures based on analysis of tender requirements and market rates.
Tender Documentation:
Compile, review, and edit tender documents, ensuring all necessary information and certifications are included.
Maintain up-to-date records of tender submissions, deadlines, and statuses.
Collaboration and Coordination:Internal & External Coordination:Liaise with internal departments (e.g., sales, finance, logistics, and legal) for data and approvals.
Communicate with external entities, such as government departments and XCMG factories, to clarify tender requirements or negotiate terms.
Strategic and Compliance Management:Strategic Contribution:Provide insights on trends, competitors, and pricing to influence decision-making.
Suggest improvements in tendering procedures to enhance success rates.
Compliance Assurance:
Ensure adherence to government regulations, client-specific requirements, and company policies during the tender process.
Verify that all submissions meet legal, financial, and technical standards.
Work closely with internal departments, including Marketing, Operations, Parts, Service, HR, Finance, Warehouse, and Logistics, to ensure seamless coordination.
Undertake additional job roll-related tasks as necessary to support the company’s mission and operations.
Carry out additional tasks as requested by management.
Key Performance
- Tender Success Rate: Percentage of successful bids.
- Submission Timeliness: Number of tenders submitted on or before deadlines.
- Cost Accuracy: Adherence to budget and accurate pricing within bids.
- Compliance Rate: Number of tenders compliant with all requirements.
- Client Satisfaction: Positive feedback on tender process and documentation.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Exceptional organizational and multitasking capabilities.
- Strategic thinking with attention to detail.
- Proficiency in tender management software and tools.
- Advanced knowledge of Microsoft Office Suite, particularly Excel and Word
- Software Proficiency, Proficiency in CRM tools, sales software, and MS Office Suite.
Experience & Background
- Bachelor’s degree in business administration, Engineering, or a related field.
- Professional certifications in procurement or tendering are a plus (e.g., CIPS, PMP)
- 3+ years of experience in tendering, procurement, or a related field, preferably within the relevant industry (e.g., construction, logistics, or technology).
- Saudi national, native Arabic speaker, Good command of English is required
About The Author
